Safe Work Method Statements (SWMS) are essential documents in the construction and electrical industries, outlining high-risk work activities and the necessary safety measures to mitigate potential hazards. It’s vital to ensure that your SWMS are thorough, compliant, and practical.

 

What is a SWMS?

 

A Safe Work Method Statement (SWMS) is a legal requirement under the work safety regulations. It is designed to ensure that high-risk construction work is conducted safely by identifying hazards and implementing control measures. A SWMS outlines the nature of the work, potential risks, and the steps required to complete the task safely. The document must be clear, concise, and readily available on-site for all workers involved.

 

Now, let’s break down the essential do’s and don’ts when preparing and using SWMS in your workplace.

 

The Do’s of SWMS

 
1. Do Involve Your Team in the Preparation
 

One of the most important steps in creating an effective SWMS is involving the team who will be performing the work. Workers on the ground have firsthand knowledge of the tasks and potential risks associated with them. Engaging your team in the development process ensures that the SWMS is practical, comprehensive, and relevant to the specific work environment.
 
2. Do Identify All High-Risk Activities
 
The primary purpose of a SWMS is to address high-risk construction work. Ensure your SWMS identifies all relevant high-risk activities, such as working at heights, working with electricity, or operating heavy machinery. Each high-risk activity should have its own section in the SWMS, detailing the specific hazards and control measures.
 
3. Do Use Clear and Simple Language
 
A SWMS should be easy to understand by everyone on site, including contractors and subcontractors. Avoid overly technical language and use simple, straightforward instructions. This ensures that all workers can comprehend the safety measures they need to take, regardless of their experience level.
 
4. Do Keep SWMS On-Site
 
A SWMS must be readily accessible on-site during the relevant work activities. It should be reviewed regularly and updated as necessary to reflect any changes in work conditions. Ensuring that SWMS are available on-site demonstrates compliance with WHS regulations and provides a quick reference for workers.
 
5. Do Review and Update SWMS Regularly
 
Workplaces and tasks change over time, and so do potential risks. Regularly reviewing and updating your SWMS ensures it remains relevant and effective. Any changes to the work process, equipment, or work environment should trigger a review of the SWMS. Make sure the updated version is communicated to all workers.
 
6. Do Ensure Compliance with WHS Regulations
 
Ensure that your SWMS complies with the Work Health and Safety Regulations relevant to your state or territory. Non-compliance can result in legal penalties and, more importantly, increased risk of injury to workers. Use the SWMS template recommended by Safe Work Australia or your local regulator as a starting point.
 
The Don’ts of SWMS
 
1. Don’t Copy and Paste Generic SWMS Templates
 
Using a generic SWMS template without customising it to suit your specific project is a common mistake. Each SWMS should be tailored to the unique risks and work processes of the specific job site. A safe work method statement template such as the ones that NECA provide are an invaluable starting point, but make sure you then tailor it to the unique circumstances of the work site.
 
2. Don’t Overload the SWMS with Irrelevant Information
 
While it’s important to be thorough, a SWMS that is overloaded with irrelevant or excessive information can be counterproductive. Workers may struggle to identify the key safety measures if the document is too lengthy or filled with unnecessary details. Focus on the high-risk activities and the practical steps to mitigate those risks.
 
3. Don’t Treat the SWMS as a Box-Ticking Exercise
 
A SWMS is not just a compliance requirement; it’s a critical safety tool. Treating it as a box-ticking exercise diminishes its value and increases the risk of accidents. Ensure that workers understand the importance of the SWMS and follow it diligently on site.
 
4. Don’t Ignore Worker Feedback
 
Workers are the ones performing the tasks and are often the first to notice potential risks that may not be documented in the SWMS. Ignoring their feedback can lead to gaps in your safety plan. Encourage open communication and incorporate their suggestions to improve the SWMS.
 
5. Don’t Forget to Train Workers on SWMS Implementation
 
Having a SWMS is not enough if workers aren’t trained to implement it correctly. Ensure that all workers understand the SWMS, know where to find it on-site, and are trained in the specific safety procedures outlined in the document. Regular training sessions can reinforce the importance of adhering to the SWMS.
 
6. Don’t Assume One SWMS Covers All Jobs
 
Each job site and project is unique, with its own set of risks. Don’t assume that one SWMS can be used for all projects. Customise your SWMS for each job, considering the specific hazards and conditions of the site. This ensures that your safety measures are relevant and effective.
 

Safe Work Method Statements are more than just paperwork; they are a crucial component of a safe work environment. By following the do’s and don’ts outlined above, NECA members can ensure their SWMS are effective, compliant, and practical. Always involve your team in the preparation, keep the document relevant and accessible, and provide ongoing training to ensure compliance.
 
Remember, a well-prepared SWMS not only keeps your team safe but also helps your business remain compliant with WHS regulations, ultimately contributing to a safer and more efficient workplace.